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Office Administrative Assistant Pensacola FL

Website atrecycle ATR

Office Administrative Assistant Pensacola FL

Office/Administrative Assistant Basic Functions and Job Description for Pensacola FL

The Admin Assistant provided essential functional supports for our office environment.  Duties include but are not limited to: administering and coordinating travel arrangements for ATR employees; data entry, filing, scanning, and cross training to serve as back up or overflow administrative support for other office admin functions.

Job Duties & Responsibilities:

  • Scan, files, and record various documents for management.
  • Administers and coordinates travel arrangements for ATR employees
  • Books travel arrangements, creates calendar invites, uploads travel receipts, and maintains travel log.
  • Enters/processes American Express Reports
  • Processes monthly Petty Cash reports
  • Cross trains in other office tasks in support of providing other office administrative support
  • Creates and maintains various spreadsheets associated with duties
  • Management of weekly reports

This is only a summary of the typical functions of the job, not an exhaustive or comprehensive list of all possible job responsibilities, tasks, and duties. Other job responsibilities, tasks and duties may be assigned as part of this position.

Education and Experience:

  • Minimum HS Degree or Equivalent
  • Minimum 2 years’ experience in general clerical/administrative office tasks

 

Qualifications:

  • Confidential
  • Ability to multitask and work to deadlines
  • Strong organizational skills
  • Ability to develop relationships at all levels
  • Strong Customer Service Skills
  • Proficient Knowledge in Microsoft and Excel.
  • Produces error free work.
  • Self-starter, with ability to work with minimal supervision

Other Requirements:

  • Punctual, dependable attendance, always ahead of schedule, prepared and organized.
  • Valid Driver’s License
  • All Candidates are subject to post offer/pre-employment background check and drug screen.
  • A successful candidate must be willing to agree and hold in confidence, all applicable Data and Trade information for our list of clients, and sign a Non-Disclosure/Confidentially Agreement stating as much.

Advanced Technology Recycling (ATR) is an equal opportunity employer and values diversity in our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

If hired, you will be required to provide proof of work authorization

If not, your employment will be subject to verification that you meet state/federal minimum age requirements for the type of work you are applying for and have obtained a valid work permit.

Employment History (start with most recent; use separate sheet if necessary)

Please provide the last 10 years of employment history. Please explain any gaps in employment over 1 month.

Additional Information

Employment References (names of persons not related to you):

Please include any other additional information here.

Please Read Carefully Before Accepting This Form

1. All information contained in this application is true and correct to the best of my knowledge and belief. I understand that misrepresentations or omissions of any kind may result in denial of employment or be cause for subsequent dismissal if I am hired

2. I authorize the company to investigate my responses on this application and contact any or all of my former employers or any individuals familiar with my employment background for the purpose of verifying any information I have provided and/or for the purpose of obtaining any information about my employment. I voluntarily and knowingly fully release and hold harmless any person or organization that provides information pertaining to me or my employment.

3. I understand that upon receiving a job offer, a background check and drug screening may be required.

4. Regardless of whether or not I become employed by the company, I recognize this application is not and should not be considered a contract of employment. I understand that employment at the company is on an at-will basis and that my employment may be terminated with or without cause, and without notice, at any time, at my option or the company’s, unless specifically provided otherwise in a written employment contract. I further understand that no company employee or representative has the authority to enter into a contract regarding duration or terms and conditions of employment other than an officer or official of the company, and then only by means of a signed, written document

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